If the request meets all associated requirements and is deemed fiscally prudent, he/she will move to designate the funding source(s) and record the request into the CEA System. The Budget CenterВ contact then performs a needs assessment of the request.Justification of its need and all recommended funding sources (if known).Name of Individual Responsible (for managing project).

CEA request should include all related information as an attachment, including:.Department or school representative must contact the Budget Center contact of their school, prompting the need for processing a CEA request.Department or school representative gathers information and documents specific, written details of what the expenditure will constitute, accompanied by a justification addressing the necessity of the expenditure.Department or school representative determines a need for a Capital Expenditure Authorization (CEA).Capital Authorization Requests are requested, authorized and managed in an electronic web-based system. The Capital Expenditure Authorization (CEA) Process begins when a department or school identifies the need for a specific project or capital equipment purchase. Funding includes any source other than a Dept ID.Funding Sources are anything other than departmental budgets or grantsДЄ construction/renovation project of $25,000 OR MORE MUST BE PROCESSED via CEA Workflow Approval System The CEA system must also be used even if the amount is under $25,000 if:.The CEA system must also be used even if the amount is under $50,000 if: When to Use a CEA For EquipmentДЄ Capital Equipment Acquisition in the amount of $50,000 OR MORE MUST BE PROCESSED via the CEA Workflow Approval System. For example, a classroom will be utilized for many years, whereas office supplies will not. The University accounts for these expenses as assets rather than operating expenses, because they are resources that have extended useful lives. Generally, it includes fixed assets, e.g., land, buildings, furniture, equipment, fixtures and furniture. A Capital Asset is a long-term asset that is not purchased or sold in the normal course of business. A Capital Expenditure is the amount used during a particular period to acquire or improve long-term assets such as property, plant or equipment.

Capital expense